September, 2020

Camrose Pride Community
Meeting Minutes

Date: Monday, September 14th, 2020   
Time: 6:30pm – 8:30pm    Place: Online

Attendance:
Executive Leadership:
Lucas Hill – Secretary
Candy Morningway – Treasurer
Zach Stevens – Co-chair 2
Nikki Meyer-Featherstone – Member
Robyn Gray – Member-at-Large
Gus Belcourt – Co-chair 1

Regrets:
Stephen McKenzie-Comeau – Member-at-Large
Guests:
Thomas Iglesias Trombetta
2 Viking Community Members

  1. CALL TO ORDER – Nikki F.
    1. The meeting was called to order at 6:36pm on Monday, September 14th, 2020 by Zach Stevens.

  2. APPROVAL OF AGENDA – Lucas H.
    1. The agenda was approved as is by Lucas H.

  3. GUEST SPEAKER – Thomas Iglesias Trombetta (he/him/they/them)
    1. Freddie
      1. PrEP accessibility for-profit organization for queer communities
      1. PrEP:
        1. Pre-exposure Prophylaxis – prevents HIV by almost 100% from daily pill use
      1. Alberta Publicly Funded PrEP – Free
        1. generally directed towards urban areas
        1. can be difficult for rural communities to access
      1. gofreddie.com
        1. virtual services for initial consults to prescription
        1. delivered directly to door
        1. confidentiality by HIPAA standards and Health Canada standards
        1. Alberta, Saskatchewan, and Ontario areas served
      1. Sponsorships and Partnerships
        1. Events
          1. Drag Shows
        1. Gear/Swag
        1. Education/Seminars
          1. Videos – Available to Share
          1. Promotional Materials can be sent out
      1. Instagram
        1. @go_freddie
      1. HIV Edmonton works directly with Indigenous populations, Freddie’s work is first with LGBTQIA2+ communities and those intersectionalities, but hoping to expand more with racially minoritized communities.

  4. FINANCIAL REPORT – Candy M.
    1. There are no changes to finances, except bank fees ($3.75/month)
    1. Candy M. has sent the RBC statement to the secretary to be included with minutes.
    1. Year End/Annual Return – February will be when paperwork will be required.
      1. AGM require a special resolution for drafting things, but may move our AGM. We will discuss these options in meetings before AGM.

  5. PANDEMIC CHECK-IN
    1. There have been a lot of changes during the COVID-19 response, but we are here to support each other.
    1. You can find free online support from the federal government at Wellness Together Canada: https://ca.portal.gs/
  • ExpressOUTside DEBRIEF
    • Monday, Aug. 31st
      • The walk went well!
      • 4 attendees – definitely want to do again
      • Next: Monday, September 28th, 2020 from 5:30pm to 7:00pm
      • Location: Jubilee Park Playground
    • Pride Hike – Sept. 13th
      • Huge success! 11 attended, all had a wonderful 2.5 hour hike!
         
  • FALL ACTIVITIES
    • Next October Pride Hike
      • Date: Sunday, October 4th, 2020 at 1:00pm
      • Location: Miquelon Lake, meet at overflow parking
      • Fire at Miquelon Lake afterwards
      • Lucas will contact Strathcona Diversity Committee
      • Nikki will contact Wetaskiwin Pride Community
      • Gus will contact Red Deer Pride Community
      • Gus will bring firewood
    • Community Fire
      • Date: TBA
      • Location: Gus’ House

  • CONVERSION THERAPY BAN IN CAMROSE
    • Beaumont, St. Albert, Sherwood Park, Lethbridge, Edmonton, Calgary, and more have announced bans on Conversion Therapy. There is nothing at a provincial level.
    • Candy did research on process in other communities, and shared that information with the executive. Candy put all the wordings that other communities were using in the Google Drive.
    • Nikki spoke to Michael from AltView and connected Nikki with University of Alberta contact information. They suggested we contact a city Councillor to champion the cause. They can provide a draft of what we can move forward with.
    • Lucas contacted the Sherwood Park Diversity Committee, who said they were not involved with the process in Strathcona.
    • We can write a formal letter to the city to be added to the agenda. It’s best if you can operate through an advocate on City Council (this is how we did the Pride Flag).
    • Nikki will contact her University of Alberta contact to potentially speak to us about how to go forward with this about this correctly.
      • We can draft a letter after this to individual council members.
    • Gus will ask Mayor Mayer about who could be a potential contact.

  • GOOGLE FORMS FEEDBACK
    • The Google Form that can be shared out with our General Membership for input into our Missions, Visions, Value Statements can be viewed and shared at:
    • There has been no responses as of yet.

  • READING WITH ROYALTY
    • Camrose Public Library hosted the event on their Facebook/YouTube page on Friday, August 21st. CPC was a co-host on Facebook.
    • Lucas H. (Luna Sea) and Sir Racha created videos.

  • UPCOMING REGULAR MEETINGS
    • Regular Meeting for Planning and Connection
      • i)     Monday, October 19th, 2020 from 6:30pm to 8:00pm
      • ii)    Location: Online
    • EspressOUTside
      • Monday, September 28th, 2020 from 5:30pm to 7:00pm
      • Location: Jubilee Park Playground – Weather Permitting (Physical Distancing, Mask Welcome but not Required)
    • Friends and Family Meeting
      • October Date TBA
      • Nikki will update once she receives confirmation.
  1. ONE WORD CHECKOUT

  2.  ADJOURNMENT
    1. The meeting was adjourned at 7:49pm.

August, 2020

Camrose Pride Community
Meeting Minutes
Date: Monday, August 10th, 2020   
Time: 6:30pm – 8:00pm    Place: Online
Attendance:
Executive Leadership:
Lucas Hill – Secretary
Candy Morningway – Treasurer
Robyn Gray – Member-at-Large
Stephen McKenzie-Comeau – Member-at-Large
Gus Belcourt – Co-chair 1
Nikki Meyer-Featherstone – Member

Regrets:
Zach Stevens – Co-chair 2

  1. CALL TO ORDER – Nikki F.
    1. The meeting was called to order at 6:34pm on Monday, August 10th, 2020 by Nikki Featherstone.

  2. APPROVAL OF AGENDA – Lucas H.
    1. The agenda was approved as is by Lucas H.

  3. FINANCIAL REPORT – Candy M.
    1. There are no changes to finances, except bank fees.
    1. Candy M. has sent RBC statement to secretary to be included with minutes.

  4. PANDEMIC CHECK-IN
    1. There have been a lot of changes during the COVID-19 response, but we are here to support each other.
    1. You can find free online support from the federal government at Wellness Together Canada: https://ca.portal.gs/
  • ExpressOUT
    • How can we create a stronger and more engaged ExpressOUT? What  can we do to change the typical Zoom meeting conversation.
    • Camrose has a lack of queer adult spaces, and even in Edmonton, many spaces are drinking focused.
    • Edmonton Pride Community has done an online film viewing.
    • Gus recommends Miquelon Lake hiking, which could happen in late September. We could get a hold of Wetaskiwin and Edmonton Pride Communities.
       
  • FALL
    • What activities, online or otherwise, are we planning?
      • Sticker Campaign?
      • iSMSS Assistance for Workshops?

  • CONVERSION THERAPY BAN IN CAMROSE
    • Beaumont, St. Albert, Sherwood Park, Lethbridge, Edmonton, Calgary, and more have announced bans on Conversion Therapy.
    • Candy will do some research about the process in other communities.
    • Nikki will reach out to Mike with AltView to get an idea of how it started in other communities and how we can get started on it here.
    • We can write a formal letter to the city to be added to the agenda. It’s best if you can operate through an advocate on City Council (this is how we did the Pride Flag).
    • Lucas will contact Sherwood Park Diversity Committee.
    • Aurora Borin in Banff and Canmore is a speaker that we could contact as well.
    • We will move forward with this at the September meeting, which will start a fall campaign. 

  • GOOGLE FORMS FEEDBACK
    • The Google Form that can be shared out with our General Membership for input into our Missions, Visions, Value Statements can be viewed and shared at:
    • There has been no responses as of yet. We will try to promote the initiative more, including at  Reading with Royalty.

  • READING WITH ROYALTY
    • Camrose Public Library will be hosting the asynchronous event on their Facebook page on Friday, August 21st. CPC is a co-host on Facebook.
    • Zach S. and Lucas H. have been contacted.
    • We will use the event to promote the CPC as well. Please share as much as possible!

  • UPCOMING REGULAR MEETINGS
    • Regular Meeting for Planning and Connection
      • i)     Monday, September 14th, 2020 from 6:30pm to 8:00pm
      • ii)    Location: Online
    • EspressOUTside
      • Monday, August 31st, 2020 from 5:30pm to 7:00pm
      • Location: Jubilee Park Playground – Weather Permitting (Physical Distancing, Mask Welcome but Not Required)
    • Friends and Family Meeting
      • Summer Break – Readjourning in October
  1. ONE WORD CHECKOUT

  2.  ADJOURNMENT
    1. The meeting was adjourned at 7:40pm.

July, 2020

Camrose Pride Community
Meeting Minutes
Date: Monday, July 13th, 2020   
Time: 6:30pm – 8:00pm    Place: Online
Attendance:
Executive Leadership:
Lucas Hill – Secretary
Candy Morningway – Treasurer
Robyn Gray – Member-at-Large
Stephen McKenzie-Comeau – Member-at-Large

Staff:
Nikki Meyer-Featherstone – AltView Liaison

Guests/Presenters:
Alexandra Marshall

Regrets:
Gus Belcourt – Co-chair 1
Zach Stevens – Co-chair 2

  1. CALL TO ORDER – Nikki F.
    1. The meeting was called to order at 6:34pm on Monday, July 13, 2020 by Nikki Featherstone.

  2. CHANGES TO/APPROVAL OF AGENDA – Lucas H.
MOTION: Lucas Hill    That CPC Executive add an item to the agenda and approve. SECONDED: Nikki Featherstone CARRIED
  • FINANCIAL REPORT – Candy M.
    • There are no changes to finances, except bank fees.
    • Candy M. has sent RBC statement to secretary to be included with minutes.
    • Candy M. will inquire with RBC about individually signing the paperwork towards the end of August.
    • Candy M. will also double-check the regulations of a financial audit for the AGM.

  • PANDEMIC CHECK-IN
    • There have been a lot of changes during the COVID-19 response, but we are here to support each other.
    • You can find free online support from the federal government at Wellness Together Canada: https://ca.portal.gs/
  • GUEST PRESENTER – Alex – Rural Education Coordinator at ISMSS
    • How can I support you?
    • Faculty of Education
    • Camp fYrefly! – Online this Year
    • Camp fYrefly in Schools
      • K-12 Classroom visits, workshops, and presentations (on topics like allies, supportive workplaces, etc. In February this year a grant started to support rural initiatives. Alex is hoping to start visiting rural schools in September, but that may be suspended because of Covid-19. The focus is on youth. ISMSS is working getting from the College of Alberta Superintendants an Approved Vendor Status. A teacher can invite ISMSS into a class, or the GSA/QSA Lead. Classes could include Health/Social/CALM – whatever works best. All presentations have been adapted for online.
      • ISMSS can also provide Professional Development, especially for those that work with youth.
      • Alex says CPC can utilize these services as well. Typically there is a fee if the organization isn’t an education organization, but during Covid-19, online fees may be waived if prohibitive. The typical fee is $250/half day.
      • Candy M. is on the parent council with schools, which brings in potential speakers. Hay Lakes and CCHS both have QSAs that are not currently active. Candy M. also work with youth in drama and music organizations.
      • Lucas H. will connect Alex with BRSD contacts.
      • Candy M. can also connect Alex with the Chamber of Commerce through her business and by writing a personal letter. The PD that may be best suited for them is: Becoming Conscious Allies.
         
  • ALTVIEW AND NIKKI’S POSITION
    • Nikki F.’s position with AltView ends on July 15th, and she will move from being a staff member to a regular volunteer.
    • Robyn has a Zoom account to facilitate meetings when Nikki is away.
    • Robyn will host ExpressOUT.
    • Thank you Nikki F. to all the amazing ways you had supported and will continue to support the CPC!

  • Moments of Pride
    • It was successful!
    • With more time, we could have identified official partnerships with organizations like Storytellers Alberta, the NDP Caucus, and more.
    • We could do it yearly, but in a smaller way, perhaps as a single release at the end of the month.
    • Our numbers did increase throughout the month in terms of shares and follows.
    • We could capture moments throughout our events. We will try stronger to grab videos of events and activities moving forward to support that.
    • We hope to keep Moments of Pride an evolving project moving forward.

  • LOCAL BUSINESS HOMOPHOBIA
    • We will wait to pursue this further once we have started our sticker campaign with local businesses so that we can pursue those conversations professionally and with education in mind.

  • GOOGLE FORMS FEEDBACK
    • The Google Form that can be shared out with our General Membership for input into our Missions, Visions, Value Statements can be viewed and shared at:
    • There has been no responses as of yet. We will try to promote the initiative more, including at  Reading with Royalty.

  • READING WITH ROYALTY
    • Camrose Public Library will be hosting the asynchronous event on their Facebook page on Friday, August 21st.
    • Zach S. and Lucas H. have been contacted.
    • We will use the event to promote the CPC as well.

  • UPCOMING REGULAR MEETINGS
    • Regular Meeting for Planning and Connection
      • i)     Monday, August 10th, 2020 from 6:30pm to 8:00pm
      • ii)    Location: TBA
    • EspressOUT
      • Monday, May 25th, 2020 from 5:30pm to 7:00pm
      • Location: Zoom
      • Robyn and Lucas will host
      • There has been a post on the Facebook page and Nikki will send out the general email.
    • Friends and Family Meeting
      • Summer Break – Readjourning in October
  1. SHARING CIRCLE

  2.  ADJOURNMENT
    1. The meeting was adjourned at 8:17pm.

June, 2020

Camrose Pride Community
Meeting Minutes
Date: Monday, June 8th, 2020    
Time: 6:30pm – 8:00pm    Place: Online

Attendance: 
Executive Leadership:
Lucas Hill – Secretary
Candy Morningway – Treasurer
Robyn Gray – Member-at-Large
Zach Stevens – Co-chair 2
Stephen McKenzie-Comeau – Member-at-Large
Staff:
Nikki Meyer-Featherstone – AltView Liaison
Regrets:
Gus Belcourt – Co-chair 1

  1. CALL TO ORDER – Zach Stevens
    1. The meeting was called to order at 6:34pm on Monday, June 8th, 2020 by Zach Stevens.
  2. CHANGES TO/APPROVAL OF AGENDA 
    1. No changes.
  1. FINANCIAL REPORT
    1. There are no changes to finances, except bank fees.
    2. Candy M. has sent RBC statement to the secretary to be included with minutes.
  2. PANDEMIC CHECK-IN
    1. There have been a lot of changes during the COVID-19 response, but we are here to support each other.
    2. You can find free online support from the federal government at Wellness Together Canada: https://ca.portal.gs/
  1. ADJUSTING EVENTS DUE TO COVID-19
    1. June Pride Month – Moments of Pride
    2. Videos
      1. Candy M. is going to use Wufoo to add the Audio/Video Release Form, which will make it easier for people to sign.  
      2. Sean from Peter Lougheed has a video coming out this week, along with Michael from AltView, which will be nice to have people that are outside of the leadership team. Candy M. has a few others that she’s going to add either this week or next. It is nice to have that support from allies in the community.
      3. If you know of anybody else that could potentially create videos, please encourage them!
      4. If you’re looking for video editing software, WeVideo is a free online tool!   
  2. REPORTS OF HOMOPHOBIA FROM LOCAL BUSINESS
    1. We will wait to pursue this further once we have started our sticker campaign with local businesses so that we can pursue those conversations professionally and with education in mind.
  3. CAPACITY GRANTS
    1. The grant has been sent in by Candy M., and now we wait to hear back. Thank you Candy M. for the exceptional job!
  4. GOOGLE FORMS FEEDBACK
    1. Mission, Vision, Value Statements will be shared with the public as a Google Form to get the input of our community members.
    2. Lucas H. will share Google Forms feedback with CPC executive on Monday, June 15th
    3. Tuesday, June 30th will be the release date of the Feedback post, to tie-up the end of June month.
    4. Lucas H. will draft a post for that feedback Google Form as well.
  5. Reading With Royalty
    1. Zach S. will talk to Sir Racha.
    2. CPL will do it asynchronously.
  6. UPCOMING REGULAR MEETINGS
    1. Regular Meeting for Planning and Connection
      1. Monday, July 13th, 2020 from 6:30pm to 8:00pm
      2. Location: Online
    2. EspressOUT
      1. Monday, June 29th, 2020 from 5:30pm to 7:00pm
      2. Location: Online
    3. Friends and Family Meeting
      1. Summer Break – Readjourning in October
  1. SHARING CIRCLE
  2.  ADJOURNMENT
    1. The meeting was adjourned at 7:52pm.

PRIDE MONTH!

Camrose Pride Community
invites you to share

Moments of Pride

Yearly Pride Events commemorate the pivotal 1969 Stonewall Inn Riots, often seen as the spark for LGBTQIA2+ rights movements in North America. The fight for our communities’ rights continues to this day, and the sacrifices of those that came before us allow us to live our lives with Moments of Pride.

While we are not able to gather to celebrate our identities and our histories in person, Camrose Pride Community would like to invite you to share Moments of Pride in your life. Moments of Pride is a month long community driven event that sees LGBTQIA2+ peoples and our allies share our pride through the power of art.

What is Pride? What is your story?

We would like to ask our community for video submissions showcasing Moments of Pride, be they stories, poems, paintings, drag tutorials, dances, sports showcases, gardening suggestions, musical numbers or absolutely anything that showcases one’s pride to be an LGBTQIA2+ person or ally.

These videos will be posted on the Camrose Pride Community Facebook page every Friday in June to share our experiences, our journeys, our triumphs, and our Moments of Pride with the world.

If you are interested in taking part, please create a 3-5 minute video exploring the theme of Moments of Pride and share it via Google Drive or published YouTube link with camrosepridecommunity@gmail.com. Please include a short description of the video to be included with the video. Please also attach a signed Photo-Video-Audio Release Form, allowing us permission to post the video. If you have any questions, please don’t hesitate to contact the Camrose Pride Community through Instagram, Facebook, or email.

Guidelines

Submissions must be received by CPC the Sunday before our weekly Facebook event held Friday, June 5th, 12th, 19th, and 26th. If the deadline has passed, your submission will be highlighted the week after.

No submissions will be accepted beyond Sunday, June 21st.

Submissions must be copyright compliant, avoiding the use of copyrighted music/IP or securing permission from the IP rights’ holder beforehand.

Submissions must adhere to Facebook’s Community Standards.

Photo-Audio-Video Release Form must be signed and included with submission.

Submissions should include a short description of the contents for accessibility purposes.

Please enable auto-generated closed captioning with your video if possible on YouTube (How to Enable Automatic Captioning on YouTube). If shared via Google Drive, CPC will enable CC on Facebook.

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May 11, 2020 Regular

Date: Monday, May 11th, 2020    
Time: 6:30pm – 8:00pm    Place: Online
Attendance: 
Executive Leadership:
Lucas Hill – Secretary
Candy Morningway – Treasurer
Robyn Gray – Member-at-Large
Staff:
Nikki Meyer-Featherstone – AltView Liaison
Membership:
Dawn M
Regrets:
Gus Belcourt – Co-chair 1
Zach Stevens – Co-chair 2
Stephen McKenzie-Comeau – Member-at-Large

  1. CALL TO ORDER – Lucas Hill
    1. The meeting was called to order at 6:34pm on Monday, May 11th, 2020 by Lucas Hill.
  2. CHANGES TO/APPROVAL OF AGENDA 
    1. We will move forward with the agenda as is, to be approved when we reach quorum.
  1. FINANCIAL REPORT
    1. There are no changes to finances, except bank fees.
    2. Candy M. has sent RBC statement to secretary to be included with minutes.
  2. PANDEMIC CHECK-IN
    1. There have been a lot of changes during the COVID-19 response, but we are here to support each other.
    2. You can find free online support from the federal government at Wellness Together Canada: https://ca.portal.gs/ 
  1. ADJUSTING EVENTS DUE TO COVID-19
    1. June Pride Month
      1. Instead of our traditional BBQ, for Pride Month we will have a recurring online event titled Moments of Pride via Facebook on Friday evenings featuring videos from community members celebrating pride. People can send their videos to us via published YouTube link, or shareable from Google Drive links. The latest submission deadlines will be Sunday at noon of the week before. If the deadline is missed, it will be added to the next week. 
      2. CPC executive needs to have full admin capacity for the page, which Nikki will arrange. We will do preparatory work ahead of time. 
      3. Our CPC members will produce enough content that something occurs each week, in addition to general community members. We will all act as moderators.
      4. There will be no limits beyond what is allowed on Facebook. If needed, we can put content warnings or disclaimers if needed.
      5. Candy will share the basic FOIP form after editing to be agreed on by the participants when they sign up. 
      6. Moments of Pride Guidelines
        1. What is your story? What is pride to you? What influenced you? What created passion for you? How does your queerness show up in your life? 
        2. All types of expression of welcome! 
        3. Allys welcome to show their allyship!
        4. In supporting inclusivity, including sensory disabilities, Nikki will look into the possibility of auto-generated closed captioning on Facebook, which we will encourage people to use. In addition, to support screen reader use, submitters should include a short summary to describe content and contextualize intention.
        5. Participants should be cognizant of copyright. 
      7. Partnership possibilities:
        1. AltView will support us in any ways that they can.
        2. Wetaskawin Pride Community will be invited as well. Nikki will contact.
        3. Strathmore Pride Community will be invited as well. Nikki will contact. 
        4. Alberta Storytellers will be invited after we have the promotional material is ready. Nikki will share our promotions with Freya.
        5. If you know of further communities that would be a good connection, please do let them know.
        6. Lucas will contact the MHCW about possible inclusion with the QSAs/GSAs in the community. 
      8. Promotional Work:.
        1. Lucas will do a write up for May 15th that will be shared with CPC executive to be start promotion as soon as possible.
        2. Nikki will create a graphic for the promotion.
        3. Candy will share the FOIP form that will be included in promotion.  
        4. Social Media:
          1. Facebook
          2. Instagram
  2. REPORTS OF HOMOPHOBIA FROM LOCAL BUSINESS
    1. Nikki will follow up with Zach about potential future moves.
  3. CAPACITY GRANTS
    1. Candy has been working on the capacity grant (not a project based grant). The grant can focus on all stages of becoming and expanding capacity of an organization, including with boards, staff, and more. Candy has consulted a lot with Nikki. This grant is specifically for queer communities as well. 
    2. Candy has been looking at our Strategic Planning documents to contextualize the grant application. 
    3. The grant is due this week, which we could receive funding as early as October, 2020 to March, 2022.
    4. Candy has identified our events as community engagement as core capacity building, by learning what our community needs and how we can best support it. 
    5. Nikki has been identified as the Community Liaison Coordinator, as her contract with AltView is done June 15th. 
    6. We could have funding for events, Nikki’s continued work with CPC, training for board members, educating and sticker campaigns, and more! 
  4. GOOGLE FORMS FEEDBACK
    1. Lucas has created a Google Form that can be shared out with our General Membership for input into our Missions, Visions, Value Statements. It can be viewed and shared at:
      1. https://forms.gle/3nJMyEygBNJXcGew6 
      2. Lucas will complete with edits by June to be included with Pride Month events.
  5. UPCOMING REGULAR MEETINGS
    1. Regular Meeting for Planning and Connection
      1. Monday, June 8th, 2020 from 6:30pm to 8:00pm Online
    2. EspressOUT
      1. Monday, May 25th, 2020 from 5:30pm to 7:00pm Online
    3. Friends and Family Meeting
      1. Summer Break – Restarting in October
  1. SHARING CIRCLE
  2.  ADJOURNMENT
    1. The meeting was adjourned at 8:07pm.

March 9, 2020 AGM

Camrose Pride Community
Annual General Meeting
Date: Monday, March 9, 2020   
Time: 6:30pm – 8:30pm    Place: Augustana Library, Room B

Attendance:
Executive Leadership:
Agustus Belcourt – Co-chair 1
Zach Stevens – Co-chair 2
Lucas Hill – Secretary
Candy Morningway – Treasurer
Robyn Gray – Member-at-Large
Regrets:
Amielle Christopherson – Member-at-Large
Members:
Stephen McKenzie-Comeau
Staff:
Nikki Meyer-Featherstone – The altView Foundation Liaison

  1. CALL TO ORDER – Gus Belcourt
  2. The Annual General Meeting was called to order at 6:32pm on Monday, March 9, 2019 by Gus Belcourt.
  3. CHANGES TO/APPROVAL OF AGENDA – Lucas Hill
MOTION: Gus Belcourt    That CPC Executive approves the agenda, as presented. SECONDED: Robyn Gray CARRIED
  • 4. FINANCIAL REPORT – Candy Morningway
    • a) The balance sheet and RBC statements have been made available to CPC Executives, and RBC Wave has been utilized to categorize all expenses and create reports.
    • b) A petty cash amount of $368.00 has been made available.
    • c) The General Ledger has been received with a total of $1,952.53 less $133 outstanding fees to be paid.
    • d) Please see attached Financial Reports.
MOTION: Candy Morningway    That financial report be approved as reported. SECONDED: Zach Stevens
CARRIED
MOTION: Candy Morningway    That the two auditors of the financial statements for the AGM selected be the two members-at-large. SECONDED: Nikki Meyer-Featherstone CARRIED
MOTION: Candy Morningway    That approval be made that those elected into executive positions be added to the RBC account with signing authority. SECONDED: Lucas Hill CARRIED
  • 5. ANNUAL GENERAL MEETING ACTIONS
    • a) Board Positions
      • Gus Belcourt will continue in his position as Co-chair 1 and Lucas Hill will continue in his position as Secretary.
MOTION: Nikki Featherstone    That Zach Stevens be elected as Co-chair 2. SECONDED: Gus Belcourt
CARRIED
MOTION: Lucas Hill    That Candy Morningway be elected as Treasurer. SECONDED: Zach Stevens CARRIED
MOTION: Lucas Hill    That Robyn Gray be elected as Member-at-Large. SECONDED: Nikki Meyer-Featherstone CARRIED
  MOTION: Lucas Hill    That Stephen McKenzie-Comeau be elected as Member-at-Large SECONDED: Nikki Meyer-Featherstone
CARRIED
  • 6. Bylaws – Amendments
MOTION: Zach Stevens    That the following amendments to the Camrose Pride Society Bylaws be enacted:   II.b:
Original: Any LGBTQ2S+ person and/or ally residing in Camrose, Alberta and the surrounding area who is at least 18 years of age shall be deemed a member of the Society by permitting their name to be included on the member-ship list, and by paying the membership fee, if any, as may be determined by the Society at a general meeting.
Amended: Any LGBTQ2S+ person and/or ally residing in Camrose, Alberta and the surrounding area shall be deemed a member of the Society by permitting their name to be included on the member-ship list as may be determined by the Society at a general meeting.

V.b:
Original: The board shall be comprised of no more than seven and no fewer than five members. Quorum shall be three members (if a five-member board) or four members (if a seven-member board). Term of office shall be two years. Board members may serve a maximum of two, two-year terms unless the majority of Society members approve an additional term.
Amended: The board shall be comprised of no more than seven and no fewer than five members. Quorum shall be three members (if a five-member board) or four members (if a seven-member board). Term of office shall be two years. Board members may serve a maximum of two, two-year terms unless the majority of Society members approve an additional term. Elections will be held on alternating years with even-numbered years pertaining to Co-chair 2 and Treasurer and odd-numbered years pertaining to Co-chair 1 and Secretary. Members-at-Large will be annually elected, with a stated minimum of two Members-at-Large. V.c: Original: A person appointed or elected a director becomes a director if they were present at the annual meeting when being appointed or elected and did not refuse the appointment or election. They may also become a director if they were not present at the meeting but consented in writing to act as a director before the appointment or election.
Amended: A person appointed or elected a director becomes a director if they were present at the annual meeting when being appointed or elected and did not refuse the appointment or election. They may also become a director if they were not present at the meeting but consented in writing to act as a director before the appointment or election. Directors must be of majority of age to be elected.   IX.a:
Original: The Society annual meeting shall be held on the first Monday of February in each year, of which notice by email to the last known address of each member shall be delivered no less than seven (7) days prior to the date of the meeting. At this meeting there shall be elected two Co-Chairs, a Secretary, a Treasurer and up to three directors. Those so elected shall form the Board of Directors and shall serve until their successors are elected at a subsequent Annual Meeting. Any vacancy occurring during the year shall be filled as soon as possible by the remaining Board members for ratification at the next Society meeting.
Amended: The Society annual meeting shall be held during the first quarter of each calendar year, of which notice by email to the last known address of each member shall be delivered no less than seven (7) days prior to the date of the meeting. At this meeting there shall be elected two Co-Chairs, a Secretary, a Treasurer and up to three directors. Those so elected shall form the Board of Directors and shall serve until their successors are elected at a subsequent Annual Meeting. Any vacancy occurring during the year shall be filled as soon as possible by the remaining Board members for ratification at the next Society meeting.

IX.c:
Original: Quorum: Twelve members in good standing, of which five may be a member of an associate member group or agency, shall constitute a quorum at any meeting of the Society.
Amended: Quorum shall be three members (if a five-member board) or four members (if a seven-member board).

IX.d:
Original: Any member, or member of an associate member group or agency, shall have the right to vote at any meeting of the Society. Such votes must be made in person.
Amended: Any member, or member of an associate member group or agency, shall have the right to vote at any meeting of the Society. Votes may take place electronically. Votes may cast between meetings, including electronically, to be ratified at the next meeting.

SECONDED: Candy Morningway CARRIED
  • 7. Calendar Year
    • a) Pride in the Park – Saturday, June 20th
      • CPC hopes to connect with the Art Festival held by the Camrose Art Society and About Time Productions.
      • CPC would like to expand the festivities this year to include vendors, music, performers, and more. Nikki will speak to altView about potential vendors, etc.
      • Insurance for the event was supported financially by Camrose and District Support Services. Nikki Meyer-Featherstone will contact Margaret Holliston at CDSS about potentially offering that support again this year. Candy Morningway says that insurance through foster park for Director and Officer Insurance can be up to $900.
    • b) Reading with Royalty
      • Nicole at the Camrose Public Library said she would love to have additional Queens/Kings for the Court, and Lucas Hill expressed interest in being included.
    • c) BVJ Parade Float – Thursday, July 30th
      • CPC will make a stronger point to walk with partner organizations (Camrose Public Library, About Time Productions, etc.) by meeting up at a specific point and entering together. We may also signal intent to walk together on application, if possible. We will invite the United Church to walk with us as well.
      • CPC would like to create another strong float this year!
      • BVJ Insurance deadline will be in June.
      • CPC will speak to United Church about creating a strong supportive atmosphere for queer celebration at the location of last year’s protest.
    • d) Family Masquerade Ball – Saturday, October 17th
      • Bailey
        • was already booked for the Saturday, October 24th
        • comes with DJ, but a playlist can be included on a USB.
      • We could invite a Drag performer as part of the entertainment, with Halloween theme
      • Prizes will be included for costume categories.
      • Bracelets will be included to make the event available to all ages.

    • e) Strategic Planning Goals for year one
      • CPC hopes to begin establishing a Youth Council to collaborate with and include younger members. This Youth Council would nominate an Executive Voting member as Youth Representative.
      • CPC hopes to continue with our strong relationship with the United Church.
      • CPC hopes to create a Safe Space program for business to evaluate and instill business practices that support the queer community in Camrose and area.
  • 8. Reports of Homophobia
    • a) A business in town has allegedly been involved with a recent homophobic letter/email sent to protest what looked like their support for a recent Pride Week event in the Chamber of Commerce Friday Flyer. Staff from this business are known to have sent past letters protesting CPC and AQUA events, including events Reading with Royalty at the Camrose Public Library. To our knowledge, the Chamber of Commerce has not responded to this recent alleged incident. The Camrose Public Library responds to all protest letters, and has expressed support of the Camrose Pride Community and the wider queer community.

MOTION: Zach Stevens    Zach Stevens will draft a letter to be sent to this business to address allegations of homophobic statements in this last email. The draft letter will be approved by Camrose Pride Community Executive Members before being sent. SECONDED: Lucas Hill CARRIED
  • b) These incidents further support the need for a system of approving business for inclusion in a potential Safe Space program. Nikki Meyer-Featherstone will contact altView about potential training and ideas.
  • 9. GOOGLE FORMS FEEDBACK
    • a) Mission, Vision, Value statements
      • We will continue to develop our Strategic Goals throughout the year, with collaboration on Mission, Vision, and Value Statements made online. Nikki Meyer-Featherstone has shared those documents with CPC Executive Members. Lucas Hill will create Google Forms to illicit community input.
  • 10. PRIDE WEEK UPDATE
    • a) Achievements
      • The week was a smashing success enjoyed by all! Best turn out for SYTYCD ever!
    • b) Suggestions
      • Pride Movie should occur earlier than 9:30pm.
      • Locations need to be made more explicit on advertisements
      • More events could take place in the community and outside of Augustana Campus.
      • Flag Raising at Chamber of Commerce should take place later on Monday, or possibly on Sunday to officially begin week.
      • There needs to be more collaboration between Camrose Pride Community, Agustana’s AQUA, and the Pride Committee.
      • Cheques and financial obligations should be written out and dealt with before actual events.
      • Engagement with Battle River School Division’s Queer Straight Alliance was floated as an idea, but did not occur. They should be involved and communicated with more intention in the future.
      • There is a lot of possibility for collaboration with Camrose Public Library.
    • c) CPC’s Role
      • CPC is interested in planning and facilitating So You Think You Can Drag, so to streamline the process and to take some stress away from the Pride Committee/Students. Zach Stevens performing as Robyn Bank$ was considered the contact person by many community members, but was in fact not, and this created miscommunication and confusion, which reflects poorly on CPC and the broader Camrose queer community. The monetary benefits would still be used to support the costs of Pride Week.
  • 11. UPCOMING REGULAR MEETINGS
    • a)Regular Meeting for Planning and Connection
      • i)     Monday, April 13th, 2020 at Augustana Library, 6:30pm
    • b) EspressOUT
      • Monday, March 30th, 2020 at Camrose Coffee, 5:30pm to 7:00pm
        • Alternate Location: BP’s Lounge
    • c) Friends and Family Meeting
      • Monday, April 6th, 2020 at the Camrose Public Library – Irving Room, 6:30pm-8:00pm
  • 12. SHARING CIRCLE
  •  13. ADJOURNMENT
    • The meeting was adjourned at 8:32pm

Feb. 10, 2020

Camrose Pride Community
Date: Monday, Feb.10, 2020    
Time: 6:30pm – 8:00pm   
Place: Augustana Library, Room A
Attendance: Gus B., Zach S., Amielle C., Nikki F., Candy M., Stephen C.
Regrets: Lucas H., Robyn G.

  1. Introductions
  2. Financial Report / Bank Account
    1. Financials were emailed to Lucas and Nikki and Lucas has shared to Google Drive as CPS Balance Sheet.
    2. Candy has created a balance sheet – which is what she will work off every meeting; there will be a ledger for each individual item purchased. 
    3. We have the main account and the petty cash account. 
    4. Candy has now paid Lucas for fall family activities and has paid Nikki for Pride hockey tape. 
    5. CPC will have outstanding/upcoming commitments (such as Pride Week, Pride in the Park, etc.) 
    6. Pride in the Park 2019 made: $281.15 (costs were covered with donations and gift cards from the grocery stores).
    7. We now have a standard form to be presented at each meeting that everyone can understand. 
    8. Candy’s work will contribute to the corporate knowledge and access to information and continuity of CPC, as outlined as a goal of CPC. She and the rest of the CPC will work to create financial policies and procedures for the future so whoever is in the Treasurer’s place knows what’s what and what the procedures are.
    9. Status will change the way we bank (non-profit; two people per cheque).
    10. Nikki will send Candy a copy of incorporation to take the bank to update our bank account.
    11. Candy will write cheque for a down payment for our upcoming event.
  3. Society Status and AGM
    1. Congratulations to all our hard work: we have status!
    2. We need an AGM to change those bylaws that were submitted that now need changing. 
    3. AGM is supposed to be first Monday of February; Nikki suggests that March meeting will be AGM to change bylaws. 
    4. CPC needs to choose when our AGM will be in the future
    5. AGM is actually when we look at our audits, which take about 3-6 months after 
    6. We will be doing unofficial audits, as we mature, and we want to be sure that whoever the treasurer is has time to submit paperwork. 
    7. AGM is to have the most number of community people in attendance; could be attached to an event (maybe Pride in the Park?). 
  4. Strategic Planning 
    1. There was a recap of our Strategic Planning Session
    2. Vision Statement, Mission Statement, Values
      1. Vision Statement: Creating safe and inclusive communities for everyone.
      2. Mission Statement: CPC’s mission is to create space for wellness through providing opportunities for education, collaboration, and engagement.
      3. We would like to create feedback form on these to be sent out to the community.
      4. We will spend the next year solidifying our value statements.
      5. Afterwards, we will work on our five year plan. Nikki presented and will make available for members of the exec to read in-depth; she will put in the google drive for people to access
      6. We will continue this conversation in March.
      7. Forecast what goals from the strat plan we want to start with first
    3. Our Calendar Year
      1. AGM date
      2. Forecast Event dates
    4. Yearly Events
      1. Pride in the Park
      2. Fall Ball – tentatively
    1. Events
      1. Pride in the Park
      2. Fall Family Dance – tentatively 
        1. Tentatively October 24, 2020
        2. Halloween Masquerade Ball theme
        3. Zach will book the Bailey Theatre for October 24
      3. Fall Ball – Zach’s Drag Show we support
      4. BVJ Parade float
      5. Reading with Royalty
    2. We hope to get an official calendar to set up events for the coming years.
    3. Events need sub-committees to help with organization and cohesion.
  5. Fundraising Opportunities
    1. Queer Paint Nights at Fox and Fable or Brewhouse with Nikki and Zach
    2. Vendors at Pride in the Park to charge for tables
    3. Collaboration
      1. Cat Shelter: adoption event
    4. Booth for Pride Week
      1. selling clothing, binders, tapes, trans inclusive clothing
  6. United Church Meeting
    1. Lucas was unable to attend
    2. Candy met with Colleen and Brian who have a clear mission: strong connections to queer community because of familial relations.
    3. United Church wants to
      1. ensure they are socially aware
      2. create intentionality of perspectives and respect
      3. create safe spaces and related permanent signage
      4. create all-genders/non-gendered washrooms
      5. ‘normalize’ queerness in faith-spaces
      6. create visual awareness of support, especially outside (through rainbows on the bench outside, perhaps) 
      7. create strategies to deal with issues like the BVJ signs
      8. share resources between community groups
      9. use the rainbow more in advertising
      10. continue communication and develop even stronger rapport with queer community groups
    4. United is one of three affirming churches in Camrose, and they’d like that to be promoted. Affirmation is a lengthy process that shows dedication to queer community. This includes training of leaders and bestwos an ‘Affirming Spiritual Organization’ sticker. 
    5. Nikki suggests the creation and inclusion of United in a community diversity committee, which they are open to.
  7. Upcoming Events and Plans
    1. CPC is invited to the Vikings hockey game on Feb. 29th
    2. Pride Week Committee Update (Augustana) – Amielle
      1. Schedule of events is available on social media.
      2. Nikki gave Amielle box of pride tape for hockey games.
      3. Lucas will drop off CPC tri-fold for the hockey game on Saturday February 29th.
      4. Are GSAs/QSAs contacted about these events? 
  8. Upcoming Regular Meetings
    1. Regular Meeting for Planning and Connection
      1. March 9, 2020, Augustana Library, 6:30 pm
    2. EspressOUT
      1. Monday, Feb. 24, 2020 5:30pm to 6:30pm – then moving on to Anthony & James speaking at the Augustana Chapel (begins at 7pm) – tickets are between $5-$15 and are on sale now!
      2. Location: Camrose Coffee
      3. Alternate Location if ever needed: BP’s Lounge
    3. Friends and Family Meeting
      1. Next meeting is March 2nd, 2020
      2. 1st Monday of every month, Irving Room at the Library, 6:30pm-8 (new start time)
  9. Sharing Circle

Jan. 13, 2020

Camrose Pride Community
Date: Tuesday, Jan. 13, 2020    
Time: 6:00pm – 8:00pm    Place: Camrose Library, Irving Room
Attendance: Zach S., Gus B., Candy M., Nikki F., Lucas H, Robyn G, Amielle C.

  1. Introductions
  1. Financial Report/Bank Account
    1. The RBC account is open. 
    2. Received funds and last statement from CDSS. Passing to Treasurer to deposit and input into our new accounting spreadsheets.
    3. Online Banking is available to be used.
    4. Candy, our treasurer, has the transfer from CDSS and will deposit it immediately.
      1. The total is $2165.40 (minus one reimbursement o/s).
      2. Candy will get cheques when we receive society status.
      3. There is no report of changing funds.
  1. Society Status
    1. Our society status application came back with minor errors. We have corrected errors in signatures, everyone has signed, and Nikki will resend this week.
  1. Upcoming Events and Plans
    1. Pride Week Committee Update (Augustana) – Amielle C.
  • Bake Sale – Wednesday, February 26th at 11:00am to 3:00pm in the Augustana Forum
    • Candy and Gus agreed (in December) to make some baking for this.
    • If you know of someone else willing to bake and donate, please let them know. 
    • The baking can be anything, but please include ingredient lists.
  • LGBT Trivia – Tuesday, February 25th in the late morning/early afternoon in the Augustana Forum
    • In the past one of the science clubs have done some trivia, but that is quickly becoming dated.
    • AQUA has requested that CPC create questions for this casual trivia.
    • Lucas H. will make make a Google Doc to share with CPC and queer community members to crowd source questions.
    • Questions Possibilities:
      • Pronouns
      • Laws and Legislation
      • History (When did the Stonewall Riot take place? Who threw the first brick?)
      • Acronyms
      • Culture
      • Fetishes
  • Pride Week Committee (PWC): inquires if CPC would be willing to donate some funds to host throughout the week.
    • PWC is hoping to apply for a lot of funds in the coming weeks.
    • CPC may hold off on committing funds until our Strategic Planning meeting.
    • CPC donated $500 last year to Pride Week.
    • There is time to donate up until the event and afterwards for outstanding fees.
  • Key Speakers: James and Anthony from The Amazing Race Canada: Monday, February 24th at 6:00pm to 8:00pm in the Augustana Chapel
    • Tickets will be between $10-$15. AQUA will look into the option of creating donation options for tickets.
    • Students may be free or discounted fee (including primary, secondary, and post-secondary).
  • Pride Movies: Thursday, February 27th at 8:00pm at the Duggan Cinema
    • PWC requests that CPC members check what DVDs they have, as a DVD may be required for Public Performance Rights.
    • DVDs can also be rented from the library or the movie store. If you have suggestions, please forward them to Amielle.
  • Queer Art Making: Thursday, February 27th in the evening, location Wahkohtowin Lodge
  • So You Think You Can Drag: Friday, February 28th from 7:00pm-10:00pm at Bailey Theatre
    • Performers are needed; if you know interested parties, please connect them to Amielle C.
    • Drag attendance has been going up
    • Confirmed professional performers include Edmonton queens Sami, Armani, and Camrose queen Robyn Bank$.
    • AQUA hopes to have the sign-up sheet out by the end of January. 
    • Zach S. will inquire with drag colleagues in Edmonton about attending.
    • Zach will donate some prizes; if you know of other business that may be willing to donate, please connect them with Amielle C.
    • Nikki F informed us that in April the Unitarian Church of Edmon is having an Amateur Drag Show. This may be a good way to connect/cross-promote.
  • There will be QR Codes at all the events; each event attended is an entry to win prizes.
  • Organizations donating include:
    • Poe Da Lue
    • Travelling Tickle Trunk
    • Rebel Ink
  • Hockey Games will take place Sunday, February 23rd to start the week and Saturday, February 29th to end the week.
    • Amielle C. makes a motion for CPC to purchase a roll of pride tape for the Camrose Pride Week Hockey Games
      • Seconded by Nikki
      • Motion Carried
    • Nikki F. Will get Pride Tape for about $136.00/12 rolls and create an Expense Claim.
  • Advertising will begin next week. Please let your friends, family, and colleagues know.
  1. Strategic Planning Meeting: Friday, January 31st from 6:00pm to 9:00pm and Saturday, February 1st (day) (NOTE: LEADERSHIP TEAM ONLY)
    1. Location TBD
    2. Leadership members please consider the following to prepare for the meeting:
      1. What is your vision for Camrose Pride Community in the next:
        1. 1 year?
        2. 5 years?
        3. 10 years?
        4. 20 years?
      2. What changes should be made to our Mission, Vision, and Value Statements?
      3. What future partnerships with what organizations do you envision?
      4. What events or activities would you like to work towards?
  2. Pride in the Park
    1. Camrose Recreation Guide wants March to August activities and was wondering if we had a date for our Pride in the Park
    2. CPC has decided on Saturday, June 20th 2:00pm to 6:00pm at Jubilee Park
      1. This is the same date as Art in the Park, which could increase visibility and create a future partnership.
  1. Meeting Locations: Room at the Library for 2020
    1. Bunker can be booked for most of the year, but not in the summer months (May, June, July, August).
    2. Irving Room is most likely not going to be able to be booked for our meetings this year, with all the other groups in need of it.
    3. The Irving Room is booked for February 10, 2020.
    4. Amielle C. will look into booking conference rooms at Augustana during the summer months.
    5. Amielle C. will look into booking a conference room for our Strategic Planning Session for Friday, January 31st and Saturday, February 1st .
    6. Amielle C. will look into booking student study rooms for meetings in the future. 
  1. United Church
    1. The United Church has requested a follow-up/debriefing on the experience with Pam Rocker.
    2. They are wanting to meet and go through the Church, asking for input on how they can become more PIE (Public, Intentional, Explicit) in their support of the queer community. 
      1. They would like two members of the Pride Community for this
      2. They also want us to potentially bring ideas to them, such as:
        1. What is their advertising like?
    3. AQUA has a Queer Folks of the Bible during Pride Week with Pastor Craig.
      1. Nikki would like to put together an interfaith queer group.
    4. Candy is already there from 1:00pm to 5:00pm on Sundays, which may be a good time. Lucas is available on Sundays as well. Nikki will contact about potential Sundays available to the United Church.
  2. Camrose Community Group Grant
    1. Can we meet the deadline, which is Jan. 20? Maybe we should look for the following one in June.
    2. Pride in the Park would fall into the time period, but also would fall in the next granting period’s timeline.
    3. Art Therapy Group: Alberta Society for the Promotion of Sexual Health funded Nikki $2,000 for an art therapy group to be run through Canadian Mental Health for pre-teens to adults. This may be a great opportunity to shore up the necessary funds to start this group.
    4. CPC members are also interested in potentially creating a future ArtHive, which would act as a free art space for community members. 
  1. Upcoming Regular Meetings
    1. Regular Meeting for Planning and Connection
      1. Feb. 10, 2020
        1. Amielle C. will look into finding space.
    2. EspressOUT
      1. Monday, January 27, 2020 5:30pm – 7:00pm
        1. Location: Camrose Coffee
        2. Gus will remind Sarah.
        3. Alternate Location if ever needed: BP’s Lounge
    3. Friends and Family Meeting
      1. Next meeting is Feb. 3rd, 2020
        1. 1st Monday of every month, Irving Room at the Library, 6:30pm-8 (new start time)
  1. Sharing Circle