Date: Monday, May 13th, 2019 Time: 6:00pm – 8:00pm Place: Camrose Public Library Irving Meeting Room Attendees: 6 Nikki F. and Wayne W. send their regrets
Introductions and Updates
Representative from TD Bank
Unfortunately, the TD Bank group invited did not attend. They were invited because Gus had received a phone call saying that because the Edmonton Pride Centre Parade has been cancelled, the TD Bank would like to donate some funds to rural communities hosting pride events. Camrose is a contender, and may be eligible for up to $25,000. We will push this back to a later date.
Leadership Team Positions Open
The Treasurer position is still open.
Margaret H. will continue being the banker until the Treasurer position is filled. Margaret would like to point out that she is retiring in May of 2020, at which point priorities could change.
Reminder: Margaret H., our banker, will be away from May 27th, 2019 to July 7th, 2019, at which point funds will be out of reach. This is during our Pride BBQ and preparations for our parade float.
Amielle was voted in as Member-at-Large.
Robyn was voted in as second Member-at-Large, until another Leadership Team Member can be found to replace her. Robyn cannot commit to too much moving forward.
We are still looking for a co-chair.
At current, the leadership stands as:
Lead Chair: Gus
Secretary: Lucas
Treasurer/Banker: Margaret (through CDSS)
Member-at-Large: Amielle
Member-at-Large: Robyn
Nikki remains as support through the AltView foundation.
We have voted to post our bylaws on our website in an easily accessible place, as opposed to a dropbox. A downloadable PDF is also needed.
Financial Report
We currently have $2,713.87.
Revenue still includes ~$500 from CDSS every year, which may or may not continue when Margaret retires.
Nikki has received the $500 for the BBQ. She will keep track of receipts and everything. Margaret will do the paperwork to ensure the $500 comes out of our total.
Society Status
The bylaws we currently have attached to our application will remain the bylaws after we gain society status. Changing them will require a process. For now, the online posted bylaws are what we follow.
Gus will update once there is a change to our society status. Until then, we will wait patiently.
Upcoming Events and Plans
BBQ in June – Jubilee Park – Sunday, June 16th, 2019 3:00pm – 8:00pm
Timeline:
3:00pm: General Gathering
4:30pm: BBQ
6:00pm: Candle Vigil
7:00pm: Healing Fire Ceremony
City permit approved
The cost of the BBQ in the previous years has been as follows:
2016 – $556
2017 – $271
2018 – $281
Please share the news as much as possible, including on Facebook and please share the Facebook event itself.
Amielle and Margaret will be gone at that time.
Posters
Previously, CDSS did posters for free, which is what we have done in the past in an A4 size.
Carol had also gotten posters printed inexpensively at Augustana, including the Cabaret posters. Margaret will double-check the price in our financial records.
We have in the past paid $25 to CentraCam to have them posted. They prefer to receive the posters the week before we would like them posted. If we want them up in the first week of June, they must be given to CentraCam in the last week of May. Margaret is gone after the 27th of May. Nikki, please have the posters sent to Margaret by May 25th at the absolute latest, so that they can be printed by Margaret and taken to CentraCam. Margaret will send an e-mail to Nikki as a reminder as well.
Donations
Sam with Camrose Directory has agreed to donate bottles of water. Thank you Gus for finding that out.
Lucas has agreed to ask for donations from Co-op, Safeway, and Save-On Foods managers. Nikki will make all documents of the Pride Community available to him and other members, in hopes of sharing previous year’s templates of cover letters.
Documents from last year will also include the numbers. What were the numbers from last year? Gus suggested about 100 hamburgers.
If there are no documents from last year about who donated what and in what amount, Margaret may be able to look at expenses in the past.
We are hoping to get donations of condiments, buns, cheese, veggies, hot dogs, burgers, and watermelons.
Rebecca helped significantly in the previous years. She is unable to help this year. Sarah, the host of Camrose Coffee, will be asked by Gus about helping cook the food.
Food
Carol had allowed us to use her deep-freeze previous to save left-over food. Unfortunately, we no longer have that option. Left-overs will be donated to either the Women’s Shelter or the Open Door.
Nikki is contacting AHS about rules around the food service. She will also ask about coolers needed for raw meets and thermometers. What has been done about coolers in the past?
We also need to ensure we have gluten-free burgers, veggie dogs, veggie trays, etc. for people with restricted diets.
The burgers will be available by donation.
While Amielle had raised the notion of creating some sort of visual (like a thermometer) to track donations towards the CPC and had hoped for a specific goal to work towards, without Carol donating a full days work every week towards the CPC, we are going to have difficulty maintaining our previous presence within the city. Our goals this year are mostly to maintain what we have achieved in the past three years and continue having a presence within the community. Currently our events generally pay for themselves, and we are doing okay in terms of money. We will table a discussion about the goals and future of the CPC until we have received society status and we are all more comfortable with our roles.
Nikki F. is still heading the BBQ Subcommittee with AltView.
We still need volunteers to cook.
Who will decorate?
BVJ Pride Parade – Sunday, August 4th, 2019
$500 had been approved from last meeting for petty cash for the parade.
Amielle has not yet asked Tish about using her convertible as she wasn’t sure about having a driver. Gus has agreed to drive the car. Amielle will ask Tish to use it.
Float
While we had floated the idea of creating some large, without knowing if we have money from TD Bank, we have to plan for something more manageable for the time-availability and budget of our team.
Prior floats have included trucks and flatbeds with palm trees that won 1st place in our first year. They also have included just the car and many walkers. That is probably what we will do this year.
Amielle and Margaret will work on official aspects of the parade including insurance when Margaret comes back from France. The deadline is July 14th.
Lucas and Amielle will meet up to discuss matters related to providing drag/dress-up materials for the float. We are thinking perhaps a Tickle Trunk would be a great way to get people involved and feeling comfortable.
Guests
Amielle will ask Robyn Banks and Sir Racha to be our special guests and walk in drag. This will encourage all participants to do drag/dress-up.
The Kodiaks walked with us last year. Amielle will ask if they would like to again. We still have the pride tape from last year to wrap around their hockey sticks.
Decorations
We have many rainbow pompoms from the previous year and other decorations that will be used to decorate the vehicle.
We also have a pride banner that can be carried from last year.
We are thinking of perhaps ordering stickers from Vistaprint.com of the new Pride Loonie, that we can then stick on Chocolate Loonies to give out to people.
Community Registration Night
Thursday, September 5th, evening.
Amielle and Lucas have volunteered to sit with the booth and promote the Pride Community.
Upcoming Regular Meetings
EspressOUT
Monday, May 27th, 2019 5:30pm – 7:30pm
Gus b. Will ask Sarah from Camrose Coffee about hosting us again this month. It will be nice to have it consistently in the same place.
Friends and Family Meeting
They will not be meeting for June, July, August, and September. They will return to regular meetings in October.
Regular Meeting for Planning and Connection
Monday, June 10th,, 2019 6:00pm – 8:00pm at the Camrose Public Library Irving Room.
Camrose Pride Community May 13, 2019 Meeting Agenda 6-8 pm Camrose Public Library in IRVING ROOM
Introduction
Representative from TD Bank
Leadership Team Positions open:
Co-Chair & Treasure (transitioning) – descriptions from bylaws (attached, V & VI)
Member Without Portfolio (as our bylaws state we need a minimum of 5 for a Board) – Amielle has volunteered to occupy this position – motion/vote
Talk about posting bylaws on website? Or having them in a dropbox sharable link on the website, with any other documents we want open to the entire CPC membership?
Financial Report – Margaret H.
Clarification for BBQ petty cash – approved budget of up to $500 from April’s meeting; will this be forwarded as petty cash to Nikki Featherstone to administer while Margaret is away? Do we need a motion or was this approved last month?
Update on Society status:
Action from last month to contact for an update – news?
Action from last month on bank account – has anyone talked to the banks about opening an account prior to status coming in?
Upcoming events and plans
Pride in the Park BBQ – June 16, 3pm – 8pm, Jubilee Park – Covered Shelter/fire stove by playground
City permit is approved; AHS notification for food handling sent in
Facebook event is up, Please share it to get the news out – general gathering starts at 3pm, BBQ at 4:30pm, candle vigil at 6:30, 7pm healing fire ceremony – check FB event for details
Donations – need volunteersto canvas for donations: ie safeway, coop: condiments, buns, cheese slices, bottles of water, veggie trays, hot dogs, burgers, watermelons
Idea: thermometer donation – Amielle had a great idea to raise funds by choosing a dollar amount or a project goal, and drawing out a large thermometer to mark progress. Would CPC want to do this? If so, will we begin the campaign at the BBQ? We will need volunteers to man this station and secure donations – how do we do that? Locked cash box?
BBQ will come from Camrose Police, who will also take it away. They do not have members able to cook. We need volunteers to cook.
Poster is being modified/created by Nikki – where do we get posters printed?
Big Valley Jamboree Parade in August – news and update
Planning committee headed by Amielle
Vehicle?
Guests?
Insurance/administration/permits (if any)
Members on Planning committee – do we need more volunteers?
(Nikki F cannot attend the parade, as she will not be here. She will have some time in July to assist committee in last part of the preparations when needed)
Community Registration Night
Is CDSS filling out the registration form? Motion for payment
We need volunteers to man the table, set up and take down the display
Nikki F is willing, depending on date and time – do we have this yet?
Do we have another person willing to volunteer?
Upcoming Regular Meetings:
espressOUT on May 27th, 5:30-7:00 p.m. Where should we hold espressOUT in May? The Forum? Off campus in a coffee shop? Where?
Friends and Family Meeting is NOT meeting for June, July, August & September. They will return to regular, first Monday’s in October
Regular Meeting for Planning and Connection at the Camrose Public Library in the IRVING ROOM on the second Monday of the month (June 10) 6-8 p.m
*Nikki will assist the Leadership Team with the creation of an agenda for this meeting, Lucas as Secretary will take minutes and forward to Nikki for posting on the website
Camrose Pride Community Date: Monday, April 8th, 2019 Time: 6:00pm – 8:00pm Place: Camrose Public Library Bunker
Attendees: 6 Nikki F. and Wayne W. send their regrets
Introductions and Updates
Amielle C. wishes to remind everyone that Wheat and Laurel, her literary journal for rural Alberta youth ages 11-19, is having its first issue launch party at the Camrose Public Library Sunday, April 14th, 2019 from 2:00pm – 5:00pm. Please attend if you are able.
Leadership Positions Open
Lucas H. nominated by Gus B. to be Secretary. The motion was seconded by Margaret H. The motion was passed. Congratulations to Lucas H. as our new secretary.
The Treasurer position is still open.
Margaret H. will continue being the banker until the Treasurer position is filled. Margaret would like to point out that she is retiring in May of 2020, at which point priorities could change.
The position description of each leadership team position can be found in our bylaws, which can be found with Margaret H. She will make the bylaws available to everybody.
Note: we are hoping bylaws and other documents can be readily available to all and request those with documents make it known to Margaret, including electronic documents.
Margaret H., our banker, will be away from May 27th, 2019 to July 7th, 2019, at which point funds will be out of reach. This is during our Pride BBQ and preparations for our parade float.
Still under deliberation and consideration
Financial Report
We currently have $3,213.87.
Revenue includes $500 from CDSS and a net profit of $576 from the Ages and Stages Dance at the end of March after ~$600 of expenses from the $1,228 gross revenue.
Previous expenses included ~$2,177
The Nordley’s Coat Check fundraising brought us $870, including the tips from the bar staff. Many thanks go out to them for supporting Pride Camrose.
Some expenses incurred were paid out of gross, of which we received the net.
Society Status
Gus B. is still working towards our society designation with the Government of Alberta. Unfortunately, they had mis-typed his e-mail address last year and he never received the information he needed to move forward with the society designation, so the application had to be restarted in February. Thank you to Carol and Margaret H. for starting that process. While this does set things back, it does give us more opportunity to understand what we will need when we receive society status, including what positions will be needed to add to the executive team or the possibility of additional directors. This positions will need to be defined for our society status.
We would like to receive more information about society and board status with the government Alberta. For instance, are we able to open a bank account without being a designated society? We are hoping someone will take up the mantle on finding that information from various banks around Camrose.
We will contact the Alberta Government about our status after elections, which have paused a lot of government services.
CPC Storage
Currently items are stored at Gus B. Salon. Unfortunately, that space will no longer be accessible soon, due to the business being sold and moved. Robyn G. has graciously offered us space in her home. Her space will be available after April 25th, 2019. There are about 4 shelves of items.
Nikki F. has possession of most of the electronic documents relating to the Camrose Pride Community, including flash drives.
Upcoming Events and Plans
BBQ in June – Sunday, June 16th, 2019
The cost of the BBQ in the previous years has been as follows:
2016 – $556
2017 – $271
2018 – $281
The price has been dependent on advertising cost and how much volunteer effort was put into raising donations. In the previous years Rebecca has been very active in receiving donations, of which there were considerable last year. She also donated much herself last year. We would like to have a call out for volunteers who can go out and ask for donations.
There was also much spent last year on decorative items and supplies that won’t need to be repurchased this year.
In order to preapprove spending for auditor purposes, Gus B. raised motion to approve petty cash spending up to $500 for the BBQ. Stephen seconds the motion. The motion is passed. Nikki with the CDSS can issue cheques with this preapproval.
The BBQ follows Edmonton Pride Week, which may provide some advertising opportunities.
Unfortunately Amielle and Margaret will be away, and Gus B. cannot commit to a Saturday. We have moved the date of the BBQ to Sunday, June 16th, 2019 instead. Details will come.
Nikki F. will head the BBQ Subcommittee with AltView.
What will be involved with the planning committee?
We will ask Rebecca was she is willing and able to do.
The event will take place in a city park, which is City of Camrose property, therefore we will need to apply to hold a special event there.
This application should be made by May 15th at the absolute latest.
Nikki F. can most likely apply for park use and be the liaison with the City of Camrose.
Home Hardware has a community BBQ can that be used free-of-charge. They will also deliver and pick-up the BBQ.
Gus B. will call Home Hardware to book the BBQ for June 16th.
We will send out calls for a volunteer cook – Camrose Police?
We will need certification with Alberta Health Services.
We will need someone to decorate with balloons, streamers, etc.
We will need someone responsible for advertising.
We have last year’s poster and with updates it could be submitted to Camrose Morning News, The Centracam Poster should go up at the end of May.
CDSS may be able to help with advertising.
The majority of the work can be done in May for preparations.
Nikki F. will also ask around about information pertaining to a BBQ, especially with the police, as they recently had a BBQ.
Pride Parade – Sunday, August 4th, 2019
The Pride Parade will be the first weekend of August, during the Big Valley Jamboree on Sunday, August 4th, 2019.
Gus B. motions to approve $500 petty cash for Pride Parade. Stephen seconds the motion. The motion is passed.
Last year we had success with borrowing Trish’s convertible for the float. It was driven by Dale. We will need a Driver’s License and Insurance. Note: it is not an easy car to drive.
Guests
Robyn Banks had walked with us last year: would she like to participate again this year?
Would Melissa like to walk with us as Sir Racha?
Shall we extend the invitation for all to dress in drag if they are comfortable?
We willneed a clipboard with a waiver to cover the insurance. We will also need more information about the rules involved. CDSS can help us apply with the Chamber of Commerce and cover for WCB. Amielle will call the Chamber of Commerce for more information about this.
Organization will be charged by Amielle and assisted by Nikki F.
Decorations
We have many rainbow pompoms from the previous year.
Symposium
The symposium was a day-long event at the Chapel at Augustana with keynote speakers Gary Wellson and Marie Parnas, and included talks on How to Be a Better Ally and How to Deal with Bigotry.
There were many resources available
It was well attended with about 40 guests, most of whom were students, though University administrators did attend as well.
We are hoping to have another next year with even more success, including with new keynote speakers who may provide new insight for the LGBTQ+ community.
Unfortunately, information collected at the Symposium, including the e-mail addresses of people that want updates from the CPC have been lost. We are hoping to inquire to get them from the UofA.
Ages and Stages Dance
It went really well, although perhaps in the future we will not combine an under 18 with an over 18 event. It is better to keep these as two separate entities on two separate days, as most people were too tired to take part in anything occurring after 10:00 pm, with attendance dropping to about 5.
The silent auction should be in a more obvious and accessible place to encourage more donations.
In future events, perhaps we can involve all three LGBTQ+ organizations (CPC, AltView, AQUA) more heavily to encourage stronger attendance.
In the future we would like more emphasis on the dance, instead of the cabaret aspects. The considerable amount of performances did not engage children as well as free dancing.
Hiring a DJ is recommended for future dances. Rates are reasonable.
Retro may not be the best venue for an event like this. Perhaps the Bailey or Elk Hall would be more appropriate in the future.
In the future, over 18 events could occur in tandem with AQUA. Perhaps an event a semester would work well.
Upcoming Regular Meetings
EspressOUT
Monday, April 29th, 2019 5:30pm – 7:30pm
Gus b. Will ask Sarah from Camrose Coffee about hosting us again this month.
Friends and Family Meeting
Monday, May 6th, 2019 6:00pm – 8:00pm at the Camrose Public Library Bunker
This event is for the parents, family, and friends of LGBTQ+ individuals.
Regular Meeting for Planning and Connection
Monday, May 13th, 2019 6:00pm – 8:00pm at the Camrose Public Library Bunker
Camrose Pride Community April 8, 2019 Meeting Agenda 6-8 pm Camrose Public Library in the Bunker
Introductions
Leadership Team Positions open:
Need Position descriptions so we can advertise to the community what/who we are looking for
Secretary – position description?
Treasurer – position description?
Bank Account – Margaret H. is willing to continue being the banker for CPC through CDSS for the current time and work with a new Treasurer – would be best for CPC to open its own bank account before end of 2019
Any other positions that are needed for when CPC gets its Society designation? Leadership Team will become the Volunteer Board of Directors
Nikki, as a paid employee of the altView Foundation is to support the Leadership Team/Board, but cannot be actually on said Team/Board
Banker, Margaret H. away from May 27 to July 7th, which puts the funds for the BBQ and any preparing for the parade float during that time, out of reach. How will we navigate this?
Nikki, in her altView role, is willing to keep a CPC petty cash during this time, if that is something the Leadership Team feels is the right way forward
Any other ideas?
Financial Report – Margaret H.
Update on Society status – Gus
Have we heard anything? Should we contact them?
Storage for CPC items
Where are CPC items located now?
Event items are where – parade float, BBQ, table-top display, etc.?
Nikki has possession of binders, flash drive with files from Carol, package of printing paper
Do we need to plan for a permanent storage solution for parade float items, BBQ items, etc.?
Upcoming events and plans
BBQ in June
BBQ Date suggested by Nikki (heading Planning Committee) – June 15th (Saturday); This is the weekend after Edmonton Pride week, so flows well, and won’t be in competition with their events for our members who want to attend
Is there a favoured location to host the BBQ this year?
Need members to join the Planning Committee
Do we have a budget for this? Last year’s BBQ cost $556
Big Valley Jamboree Parade in August –
Planning committee headed by Amielle – any news?
Do we have a budget for this? Do we know what we spent last year?
Discussion of Symposium – Melissa W. – What went well, what lessons and feedback
Discussion of All Ages and Stages Dance and Cabaret – what went well, lessons learned, feedback – what should we do differently for future fundraisers?
Upcoming Regular Meetings:
espressOUT on April 29th, 5:30-7:00 p.m. Where should we hold espressOUT in April? The Forum? Off campus in a coffee shop? Where?
Friends and Family Meeting at the Camrose Public Library in the Bunker on the first Monday of the month (May 6) 6-8 p.m.
Regular Meeting for Planning and Connection at the Camrose Public Library in the Bunker on the second Monday of the month (May 13) 6-8 p.m
*Nikki will assist the Leadership Team with the creation of an agenda for this meeting, but cannot attend – Amielle can you take notes again?
Camrose Pride Community, March 11, 2019 6-8 pm Camrose Public Library, in the Bunker
The meeting was chaired by Gus. Wayne sent
his regrets.
17 people were in attendance (at different times or on the phone) during the meeting.
1.Introductions
2.Discussion with Camrose Police Services to help them with their strategic planning
Camrose Police Service representatives and City of Camrose Strategic planners were in attendance to ask for our honest feedback on what they are doing well and how they can improve in the future.
They will be asked 2 questions:
What aspects of public safety and policing are going well in Camrose?
What areas of concern could be improved and/or use increased attention from police and the community?
There
was good discussion in the group, but concern was expressed that there are
voices in the LGBTQ2S+ Community that are not being heard.
Camrose Police Services urges anyone who has anything to
share with them either positive or negative, to submit responses to police@camrose.ca
at any time. If people wish to submit them anonymously, they may email camrosepridecommunity@gmail.com
and Camrose Pride Community will not reveal the person’s identity when their
comments are shared.
3. Potential Collaboration with Walkable Camrose-Janet Roy
a. Janet shared that the Walkable Camrose Committee has been discussing the possibility of engaging various groups, like Camrose Pride Community, in something called tactical urbanism. These would be peaceful, non-permanent changes to the environment that could draw attention to a situation that the group would like to change.
b. Janet shared a number of images of examples such as temporary art expressions on streets or in parks. The group was particularly interested in painting the rainbow crosswalks.
c. There was discussion about how, when and where this might be possible.
4. Potential Collaboration with Camrose Arts Society for various upcoming events-Jane Cherry-Lemire
a. Jane shared three opportunities to become involved with various events in Camrose in the upcoming months.
i. Arts and Recreation in the Park on June 22 11am to 5pm
ii. Celebrate Canada on July 1 from 12-6 pm (activity portion of the day)
iii. Alberta Culture Days on September 27-29
Potential partners are invited to a meeting on March 15 at 1:30 pm at the Arts Centre to present their ideas and a budget that could potentially be added to a grant application. Nikki will explore this possibility.
b. Jane also mentioned that there is also the potential of combining the tactical urbanism with some of the Arts Centre events. This will be explored and discussed further, but requires people to take leadership roles.
5. Margaret shared the Treasurer’s report.
a. There is approximately $1500 that is undesignated presently.
b. There was discussion about how the group needs to be conscious of financial and human resources moving forward since Jen and Carol will no longer be providing leadership support. This needs to be taken into consideration when considering upcoming events.
c. Good news was shared that Nikki Featherstone has been hired by altView to support the work of Camrose Pride Community (the vacancy created when Jen moved). Nikki will have approximately 10 hours per week to provide this support. There will be a need for others to step forward to offer leadership in various areas that the group needs. This will be discussed more fully at the next meeting.
6. Other Business
a. March 23: Fostering Allyship for a More Inclusive Future Symposium at Augustana-Preregister by emailing augustanaaqua@gmail.com; $10 registration includes lunch (registering prior to March 19 would really help the organizers in planning the food!)
b. March 23 All Ages and Stages Dance and Cabaret at Retro 7-10 p.m. (all ages) and 10 pm- closing (adults only) Advance tickets can be purchased at Retro and Quantum Comics and at the door (space is limited).
c.BBQ in June? Planning committee?
i. Nikki offered to head up a planning committee.
ii. More committee members are needed. Please let us know if you can help.
d. Big Valley Jamboree Parade in August? Planning committee?
i. Amielle offered to assist with the parade planning.
ii. More committee members are needed. Please let us know if you can help.
7. Discussion of successes of Pride Week, lessons learned and feedback
a. There was limited time for discussion, but the general tone of feedback was positive about the variety of events and times they were offered during the week. So You Think You Can Drag continues to grow and be a very popular event in the community.
8. Upcoming Regular Meetings:
a. espressOUT on March 25 5:30-7:00 p.m. at Camrose Coffee on main street next to Bellissima Fashions (across the street from Camrose United Church). This is a new coffee shop in Camrose that is very happy to host the espressOUT conversation group.
b. Friends and Family Meeting at the Camrose Public Library in the Bunker on the first Monday of the month (April 1) 6-8 p.m.
c. The Traveling Tickle Trunk education event and sale has been rescheduled to April 1. It was postponed during Pride Week due to the illness of the presenter. Details will be announced shortly.
d. Regular Meeting for Planning and Connection at the Camrose Public Library in the Bunker on the second Monday of the month (April 8) 6-8 p.m.
*Nikki will assist the Leadership Team with the creation of an agenda for this meeting and Amielle will record meeting notes.
9. Sharing
A delicious and beautiful cake decorated with rainbow colours and the Pride Flag was shared to acknowledge Carol’s leaving. She was presented with a card and words of thanks.
