March 9, 2020 AGM

Camrose Pride Community
Annual General Meeting
Date: Monday, March 9, 2020   
Time: 6:30pm – 8:30pm    Place: Augustana Library, Room B

Attendance:
Executive Leadership:
Agustus Belcourt – Co-chair 1
Zach Stevens – Co-chair 2
Lucas Hill – Secretary
Candy Morningway – Treasurer
Robyn Gray – Member-at-Large
Regrets:
Amielle Christopherson – Member-at-Large
Members:
Stephen McKenzie-Comeau
Staff:
Nikki Meyer-Featherstone – The altView Foundation Liaison

  1. CALL TO ORDER – Gus Belcourt
  2. The Annual General Meeting was called to order at 6:32pm on Monday, March 9, 2019 by Gus Belcourt.
  3. CHANGES TO/APPROVAL OF AGENDA – Lucas Hill
MOTION: Gus Belcourt    That CPC Executive approves the agenda, as presented. SECONDED: Robyn Gray CARRIED
  • 4. FINANCIAL REPORT – Candy Morningway
    • a) The balance sheet and RBC statements have been made available to CPC Executives, and RBC Wave has been utilized to categorize all expenses and create reports.
    • b) A petty cash amount of $368.00 has been made available.
    • c) The General Ledger has been received with a total of $1,952.53 less $133 outstanding fees to be paid.
    • d) Please see attached Financial Reports.
MOTION: Candy Morningway    That financial report be approved as reported. SECONDED: Zach Stevens
CARRIED
MOTION: Candy Morningway    That the two auditors of the financial statements for the AGM selected be the two members-at-large. SECONDED: Nikki Meyer-Featherstone CARRIED
MOTION: Candy Morningway    That approval be made that those elected into executive positions be added to the RBC account with signing authority. SECONDED: Lucas Hill CARRIED
  • 5. ANNUAL GENERAL MEETING ACTIONS
    • a) Board Positions
      • Gus Belcourt will continue in his position as Co-chair 1 and Lucas Hill will continue in his position as Secretary.
MOTION: Nikki Featherstone    That Zach Stevens be elected as Co-chair 2. SECONDED: Gus Belcourt
CARRIED
MOTION: Lucas Hill    That Candy Morningway be elected as Treasurer. SECONDED: Zach Stevens CARRIED
MOTION: Lucas Hill    That Robyn Gray be elected as Member-at-Large. SECONDED: Nikki Meyer-Featherstone CARRIED
  MOTION: Lucas Hill    That Stephen McKenzie-Comeau be elected as Member-at-Large SECONDED: Nikki Meyer-Featherstone
CARRIED
  • 6. Bylaws – Amendments
MOTION: Zach Stevens    That the following amendments to the Camrose Pride Society Bylaws be enacted:   II.b:
Original: Any LGBTQ2S+ person and/or ally residing in Camrose, Alberta and the surrounding area who is at least 18 years of age shall be deemed a member of the Society by permitting their name to be included on the member-ship list, and by paying the membership fee, if any, as may be determined by the Society at a general meeting.
Amended: Any LGBTQ2S+ person and/or ally residing in Camrose, Alberta and the surrounding area shall be deemed a member of the Society by permitting their name to be included on the member-ship list as may be determined by the Society at a general meeting.

V.b:
Original: The board shall be comprised of no more than seven and no fewer than five members. Quorum shall be three members (if a five-member board) or four members (if a seven-member board). Term of office shall be two years. Board members may serve a maximum of two, two-year terms unless the majority of Society members approve an additional term.
Amended: The board shall be comprised of no more than seven and no fewer than five members. Quorum shall be three members (if a five-member board) or four members (if a seven-member board). Term of office shall be two years. Board members may serve a maximum of two, two-year terms unless the majority of Society members approve an additional term. Elections will be held on alternating years with even-numbered years pertaining to Co-chair 2 and Treasurer and odd-numbered years pertaining to Co-chair 1 and Secretary. Members-at-Large will be annually elected, with a stated minimum of two Members-at-Large. V.c: Original: A person appointed or elected a director becomes a director if they were present at the annual meeting when being appointed or elected and did not refuse the appointment or election. They may also become a director if they were not present at the meeting but consented in writing to act as a director before the appointment or election.
Amended: A person appointed or elected a director becomes a director if they were present at the annual meeting when being appointed or elected and did not refuse the appointment or election. They may also become a director if they were not present at the meeting but consented in writing to act as a director before the appointment or election. Directors must be of majority of age to be elected.   IX.a:
Original: The Society annual meeting shall be held on the first Monday of February in each year, of which notice by email to the last known address of each member shall be delivered no less than seven (7) days prior to the date of the meeting. At this meeting there shall be elected two Co-Chairs, a Secretary, a Treasurer and up to three directors. Those so elected shall form the Board of Directors and shall serve until their successors are elected at a subsequent Annual Meeting. Any vacancy occurring during the year shall be filled as soon as possible by the remaining Board members for ratification at the next Society meeting.
Amended: The Society annual meeting shall be held during the first quarter of each calendar year, of which notice by email to the last known address of each member shall be delivered no less than seven (7) days prior to the date of the meeting. At this meeting there shall be elected two Co-Chairs, a Secretary, a Treasurer and up to three directors. Those so elected shall form the Board of Directors and shall serve until their successors are elected at a subsequent Annual Meeting. Any vacancy occurring during the year shall be filled as soon as possible by the remaining Board members for ratification at the next Society meeting.

IX.c:
Original: Quorum: Twelve members in good standing, of which five may be a member of an associate member group or agency, shall constitute a quorum at any meeting of the Society.
Amended: Quorum shall be three members (if a five-member board) or four members (if a seven-member board).

IX.d:
Original: Any member, or member of an associate member group or agency, shall have the right to vote at any meeting of the Society. Such votes must be made in person.
Amended: Any member, or member of an associate member group or agency, shall have the right to vote at any meeting of the Society. Votes may take place electronically. Votes may cast between meetings, including electronically, to be ratified at the next meeting.

SECONDED: Candy Morningway CARRIED
  • 7. Calendar Year
    • a) Pride in the Park – Saturday, June 20th
      • CPC hopes to connect with the Art Festival held by the Camrose Art Society and About Time Productions.
      • CPC would like to expand the festivities this year to include vendors, music, performers, and more. Nikki will speak to altView about potential vendors, etc.
      • Insurance for the event was supported financially by Camrose and District Support Services. Nikki Meyer-Featherstone will contact Margaret Holliston at CDSS about potentially offering that support again this year. Candy Morningway says that insurance through foster park for Director and Officer Insurance can be up to $900.
    • b) Reading with Royalty
      • Nicole at the Camrose Public Library said she would love to have additional Queens/Kings for the Court, and Lucas Hill expressed interest in being included.
    • c) BVJ Parade Float – Thursday, July 30th
      • CPC will make a stronger point to walk with partner organizations (Camrose Public Library, About Time Productions, etc.) by meeting up at a specific point and entering together. We may also signal intent to walk together on application, if possible. We will invite the United Church to walk with us as well.
      • CPC would like to create another strong float this year!
      • BVJ Insurance deadline will be in June.
      • CPC will speak to United Church about creating a strong supportive atmosphere for queer celebration at the location of last year’s protest.
    • d) Family Masquerade Ball – Saturday, October 17th
      • Bailey
        • was already booked for the Saturday, October 24th
        • comes with DJ, but a playlist can be included on a USB.
      • We could invite a Drag performer as part of the entertainment, with Halloween theme
      • Prizes will be included for costume categories.
      • Bracelets will be included to make the event available to all ages.

    • e) Strategic Planning Goals for year one
      • CPC hopes to begin establishing a Youth Council to collaborate with and include younger members. This Youth Council would nominate an Executive Voting member as Youth Representative.
      • CPC hopes to continue with our strong relationship with the United Church.
      • CPC hopes to create a Safe Space program for business to evaluate and instill business practices that support the queer community in Camrose and area.
  • 8. Reports of Homophobia
    • a) A business in town has allegedly been involved with a recent homophobic letter/email sent to protest what looked like their support for a recent Pride Week event in the Chamber of Commerce Friday Flyer. Staff from this business are known to have sent past letters protesting CPC and AQUA events, including events Reading with Royalty at the Camrose Public Library. To our knowledge, the Chamber of Commerce has not responded to this recent alleged incident. The Camrose Public Library responds to all protest letters, and has expressed support of the Camrose Pride Community and the wider queer community.

MOTION: Zach Stevens    Zach Stevens will draft a letter to be sent to this business to address allegations of homophobic statements in this last email. The draft letter will be approved by Camrose Pride Community Executive Members before being sent. SECONDED: Lucas Hill CARRIED
  • b) These incidents further support the need for a system of approving business for inclusion in a potential Safe Space program. Nikki Meyer-Featherstone will contact altView about potential training and ideas.
  • 9. GOOGLE FORMS FEEDBACK
    • a) Mission, Vision, Value statements
      • We will continue to develop our Strategic Goals throughout the year, with collaboration on Mission, Vision, and Value Statements made online. Nikki Meyer-Featherstone has shared those documents with CPC Executive Members. Lucas Hill will create Google Forms to illicit community input.
  • 10. PRIDE WEEK UPDATE
    • a) Achievements
      • The week was a smashing success enjoyed by all! Best turn out for SYTYCD ever!
    • b) Suggestions
      • Pride Movie should occur earlier than 9:30pm.
      • Locations need to be made more explicit on advertisements
      • More events could take place in the community and outside of Augustana Campus.
      • Flag Raising at Chamber of Commerce should take place later on Monday, or possibly on Sunday to officially begin week.
      • There needs to be more collaboration between Camrose Pride Community, Agustana’s AQUA, and the Pride Committee.
      • Cheques and financial obligations should be written out and dealt with before actual events.
      • Engagement with Battle River School Division’s Queer Straight Alliance was floated as an idea, but did not occur. They should be involved and communicated with more intention in the future.
      • There is a lot of possibility for collaboration with Camrose Public Library.
    • c) CPC’s Role
      • CPC is interested in planning and facilitating So You Think You Can Drag, so to streamline the process and to take some stress away from the Pride Committee/Students. Zach Stevens performing as Robyn Bank$ was considered the contact person by many community members, but was in fact not, and this created miscommunication and confusion, which reflects poorly on CPC and the broader Camrose queer community. The monetary benefits would still be used to support the costs of Pride Week.
  • 11. UPCOMING REGULAR MEETINGS
    • a)Regular Meeting for Planning and Connection
      • i)     Monday, April 13th, 2020 at Augustana Library, 6:30pm
    • b) EspressOUT
      • Monday, March 30th, 2020 at Camrose Coffee, 5:30pm to 7:00pm
        • Alternate Location: BP’s Lounge
    • c) Friends and Family Meeting
      • Monday, April 6th, 2020 at the Camrose Public Library – Irving Room, 6:30pm-8:00pm
  • 12. SHARING CIRCLE
  •  13. ADJOURNMENT
    • The meeting was adjourned at 8:32pm

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